My idea of organization for something like this would be set a date and location.
Then figure a potluck meal for Saturday night about a fire. Bring something to share but don't sweat it. Everything else is up for grabs. Set the expectations low with a focus on fun. BrwBier, getting a short course on beer making sounds fun to me but if life hassles you that week to the point where it is too much to pull off we all will have fun drinkin' the union made stuff or enjoy what other excitement might show up.
My chioce for a date with respect to the dates BrwBier put out there would be May 19-20.
Lets firm up a location, Cliffside sounds good to me if it is good for Brwbrier! Remember this is about getting BrwBier TD on the road.
Here is another little organization helper for you BrwBrier: Make the hard decisions namely date and location then deligate the rest to someone else!! Or deligate it all! Now I know Tom and he admitted to being retired which means he has lots of time on his hands, unlike us working stiffs, so put him in charge of any other little detail that might pop up. Like coming up with a name for the gathering and posting a thread to get the word out with info on how to reserve a site if that is needed.