GeorgeT - I'll draw up specifics and have them posted on the internet soon. The event will be April 8, 9, 10th. It will start at 2:00 pm Friday (or whenever people start making it in) and end Sunday at 2:00 pm. I figure most people will arrive on Friday and get setup, and Saturday we can have our BBQ if people are up for it.
As for what I need, just let me know if you'd like for me to hold you a spot. You don't need to pay anything until you actually show up. If you can't make it, just let me know before the event and we'll release your site to someone else. I figured there are others who would like to go, but aren't sure if they'll be ready in time. It's still a few months away, so I don't expect anyone to know for sure - but if you have a good hunch, then I'll go ahead and get you signed up.
Steve