teardrop gathering host. polls

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Re: teardrop gathering host. polls

Postby doug hodder » Sun Aug 28, 2016 6:01 pm

I just got back from a camp out that I've hosted for the last 8 years. I found a group site that has 12 slots, but they let me jam in a load of small trailers. We had some no shows due to some last minute things, but still had 16 trailers with 26 people show. I buy up a week, divide the fees based on 20 or so showing up, collect the money for next year at this years camp out. Extra funds go towards ice or, next year to wasp traps as they were bad, and if there is enough extra, a nice prime rib or something like that which can be used to feed everyone at Sat. night potluck. Camp for 1 night or 6 nights, price is the same. 2 nights bring your price down to the typical space in the public campground. As far as activities, I think a "camp out" is different than a gathering. Camp out, means just that. I've always said that it's a "do what you want" sort of thing. The only scheduled activities are usually a Fri. night cocktail party, and Sat. night potluck with campfire.

Some people brought bikes, as there are some bike trails in the area, some brought kayaks as we are on a lake and you can swim as well. Hiking trails in the area and 3 other lakes are nearby. Board games, and field type games IE ladder ball and a bean bag toss game are always available to use how you want. Last year, one attendee brought up a load of the balsa wood gliders and many of us had a great time reliving some of the activities we did as a kid, but then I never really grew up. Several of us will cook a "group" breakfast for anyone who is up and wants to come by for eats. This year it was Mt. man breakfast, waffles, and biscuits and gravy breakfasts.

What's nice is that the general public isn't in our site and I put up a sign at the entrance that says it's a private group only, this year, we only had 1 person drive through the site. We don't have to give tours, or stage a lot of stuff around your trailer to put on a show unless you want to. It's really a relaxed type of camp out. If you want to get up late, read a book, work on a hobby or take a nap, you can do it.

Whether or not it's every ones cup of tea is up for debate, but we always manage to sell it out every year, and next year sold out this morning before I left the campsite. From what I was told, this camp out is the highlight of many of the attendees trips for the year. If someone wants to do a seminar on anything, they are more than welcome to set it up and do it, but I don't organize it for them, at this years, Delores was showing Penny how to bind a book, and we've had baby showers in the past, Dean has done dutch oven demonstrations and filmed for his outdoor cast iron cooking program. Again, if you want to organize and do it, then you are free to do whatever you want. Many of us will sit down and tear down a Coleman product and work to get it running again....that happened this year with the Coleman 527 dental sterilizer stove that Dave A had given me.

If the Forest Service were to bust us for too many vehicles, then we would have a problem but we could move some trucks to the outside parking nearby, but so far, we've done it for 8 years with no issues, but I also slip the campground host some extra $$ so none have complained so far, and when our normal host is there, I will clean the pit toilets for him so it's like a vacation for him as well. This years guy was pretty lazy, but we left the campsite cleaner than when we moved in as always.

I don't know if this is what you were looking for Slow, but this is what we've been doing and it has been very successful.

Happy Camping...........Doug

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Re: teardrop gathering host. polls

Postby 3GKnight » Mon Aug 29, 2016 4:19 pm

While I've never hosted a TnTTT gathering, in my experience putting other similar gatherings together is best served by a "no expectations" approach. Unless you're specifically purchasing things like food for a large group (which I've moved away from) I like to send out a note like, "Hey, we'll be camping at such-and-such a place in 2 weeks, you're welcome to join us." Depending on the interest after that, we'll usually try and coordinate a couple of meals, or if it's a small enough group, we might split the cooking where one family takes care of lunch, the other does dinner, etc...

When we don't coordinate meals, it can be kind of funny as to the disparity in food expectations between families. We'll cook a 4 course meal with steak at our site while the other family is eating hot dogs and potato chips with a hefty side of jealous glances. That might be why a lot of meals end up being potlucks. :)

As for games and such, I've usually been lucky enough to have someone else at the function take care of that. If there isn't someone else nice enough to take the lead and plan activities, it's just a free-for-all, which usually works out ok too. When it involves boats and fun stuff like that, it ends up being an exercise in trying to include everyone who wants to, which can be difficult. I've taken to reminding my kids about the 'no expectations' rule and make sure they bring the stuff they want to do and not rely on the other people there to entertain them. "If you're bored, it's your own fault!" has been said many a time from my mouth.

It's been a while since I've done something like this though. My kids are growing up and my friends have just started having kids. Apparently they're not interested in camping with babies. What the heck?
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Re: teardrop gathering host. polls

Postby Wolffarmer » Sat Sep 03, 2016 11:24 pm

I have only hosted one TnTTT event. One person showed up and we got rained out. :lol: :lol:

But I was not expecting a large turn out any way as it is a bit more primitive and "different". Going to give it another try next year. So far two have said they will be there. ( I heard them say that this year ) :lol: :lol: Hey, you gotta do what you can. It is all good.

I did not plan any group meals or anything like that. From the events I have been to I find they just sort of happen anyway.

I planned a moving itinerary out in the desert.

Randy
"these guys must be afraid of the dark"
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Re: teardrop gathering host. polls

Postby glenpinpat » Tue Sep 06, 2016 8:46 pm

I have been director for 6 years and have had gatherings of 4 trailers and gatherings with close to 20. I NEVER care how many trailers show up as long as who does participates with the group. Larger gatherings require a bit more work but planning helps alot. I have gone to atleast 20 terajerker gatherings and have never been disappointed or not had fun.
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