by prohandyman » Tue Sep 02, 2014 4:12 pm
If I may give my two cents worth, We have, in the past, absorbed some of the related expenses, and/or relied on sponsors to help offset the costs. Some times we cover the costs and sometimes we don't. And a few of the planners have taken a financial hit on expenses not covered. Expenses such as banners and signs, decals, rental tables, trophies, extra event shirts not sold, etc. As a matter of fact we are planning on renting even more tables next year for the wine and cheese and pitch-in dinner so we don't have to "borrow" any heavy campground picnic tables from someone's campsite. It just comes down to no one having to lose money personally. Not one of the organizers make a single penny off this gathering! A small rally fee is acceptable at most other camper rallies. We sincerely hope this doesn't come off as offensive to attendees!
Having said all that I am also one of the sponsors, and will contribute all I can to help defer costs.