by doug hodder » Fri Jul 29, 2016 11:59 am
One of the events that I attend just picks a date, and everyone makes their own reservation for it. Thing is, you need the date at least 6 months in advance, so everyone knows when it's going to happen, can't be a last minute thing. Since most of the National Forest campgrounds have a 6 month booking window it works out well. 6 months prior, everyone jumps on the website and gets a spot. We have probably 65 people that made it this year. Of course there are going to be those that want to drop out due to emergencies, family stuff etc...but those spots typically get consumed by others wanting to go. You may not get the exact site you want all the time, have optional site numbers ready when registering, but overall, it works out and no one has to plunk down a load of cash to reserve it. Pick a great campground with plenty of sites, pre-sell the event in terms of site and activities, and people will attend. Set up a open group site on FB and get the word out about it once you find a locale. Doug